How to choose the right Software

Choosing the Right Mind Mapping Software

With such a wide selection of mind mapping software, it can be hard to know where to start when deciding what to try or buy. From price to performance and features, everything matters.

Where to begin?

The proliferation of mind mapping software apps over the last decade has been significant. The result is an extensive but sometimes overwhelming choice of options to evaluate. Here are some factors to consider before starting your search.

Operating Systems & Devices

An essential first step is to think about the devices you use, and where you’re likely to be using your mind mapping software. Are you a Mac or PC user, or maybe both? Some mind mapping software is not available for both operating systems, so it’s worth checking that first.

It helps to narrow your search focus. If you use both Mac and PC, check if the software is compatible (and comparable) on both operating systems, and whether it will cost extra to install on two devices. If you want to avoid the Mac vs. PC question entirely, you might look for online mind map software. That way, you won’t have to worry about your operating system so long as you have an internet connection. 

When it comes to mobile devices such as tablets or smartphones, there are many options available, but an even higher variation in quality. Some of the most successful providers of desktop mind mapping software provide inferior apps for mobile devices, and some don’t provide any at all. On the other side, there are many independent providers of native apps for mind mapping.

Still, some may lack the functionality, sophistication, or support that more established companies can provide. When looking at mobile apps, it can be a good idea to look at the reviews and the date of the most recent updates to the app. 

There are not many mind mapping software providers that can tick every box when it comes to operating systems and devices. That’s why it’s crucial to be clear about your needs in advance. Planning can save you time when evaluating your options. 


While many people will start their research looking for ‘free mind map software’, the results you find may not always give you the full view for what mind mapping software can do for you. ‘Free’ can often mean limited.

Instead of thinking ‘free’ from the start, think about what (if anything) you are willing to spend on software. And then, look for software in your price range that provides a free trial. You can also look for a limited free version with options to upgrade later. There are many ways to explore and experiment for free, while still getting a full sense of what’s possible with mind map software. 

Planned Uses vs. Software Features

Think about what tasks you plan to do with mind mapping software. Your goals can also help inform your software choice, based on the functionality you might need.

For example, if your primary need is for a visual note-taking tool, you might be happy with a more straightforward mind map tool. One that helps you capture and organize information quickly. 

On the other hand, if you want to use mind maps to improve project planning with your team, you’ll probably want a tool with some task management options. And, perhaps, the possibility to collaborate with team members online in real time. 

By thinking about your use cases in advance, you can more easily evaluate whether a mind mapping app is likely to serve your needs. You can simply look at the feature list on the developer website. 


With an overwhelming choice of mind mapping software available, it pays to spend a few minutes thinking about your own needs before you start exploring feature lists. With software trials and special offers for products, you can determine what works and what isn’t suitable for your needs.

Additionally, leveraging credible review sites like Capterra, and independent mind mapping authority sites like or the MindMappingSoftwareBlog can also provide more about the different products, and the companies behind them. 

Scroll to Top